When is a Purchase Order Change Notice required?

A Purchase Order Change Notice is required for any changes to an order, reflecting the need for clear and documented communication regarding modifications in the procurement process. This requirement ensures that all parties are aware of the specifics of any amendments, whether they pertain to quantity, price, delivery dates, or other terms of the order. This documentation protects both the buyer and the seller by maintaining a clear record of changes, which is crucial for accountability, compliance, and potential audits.

In contrast, other conditions mentioned do not universally mandate such change notices. Changes under a specific monetary threshold, dealing with new vendors, or only modifications under a managed contract do not inherently require a formal change notice. Therefore, the broad applicability of needing a Purchase Order Change Notice for any alteration to an order underscores the importance of maintaining thorough documentation in contract development and management practices.